March 9, 2015 Agenda



Tentative Meeting Agenda

Monday, March 9, 2015

Closed Session at 6:45 p.m. ~ Business Session at 7 p.m.


County Administrative Office – 302 N. Main Street, Culpeper, VA  22701


Call to Order – Mrs. Elizabeth Hutchins, Chair




Roll Call


Mr. Beard, East Fairfax District ___                                    Mrs. Luckinbill, Salem District ___

Mr. Clancy, Catalpa District ___                                         Mrs. North, Jefferson District ___

Mr. Houck, West Fairfax District ___                                 Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District ___                             Dr. Johnson ___


Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose:


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)


Moved: __________ Seconded: __________ Vote: __________

RECOMMENDED MOTION:  “The Closed Session be ended, and the Board certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.”

Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





(a)  Culpeper Middle School Principal Report – C. Timmons




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Consent Agenda


(a)  Approval of Minutes – February 9, 12, & 23, 2015

Approval is respectfully requested – (Pages 1-16)

(b)  Payroll and Payment of Bills

Approval is respectfully requested

(c)  Personnel Recommendations

Approval is respectfully requested – (Pages 52-53)

(d)  Approval of High School Course Changes/Requests

Approval is respectfully requested – (Pages 17-19)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)  First Reading of Bylaws Section 3.1 and JC R-1 (Out-of-Zone School Attendance)  – (Pages 20-30)

Moved: __________ Seconded: __________ Vote: __________

(b)  Approval of CCPS Strategic Plan(Pages 31-37)

Moved: __________ Seconded: __________ Vote: __________

(c)  Approval of Voluntary Incentive Retirement Program (VIRP)(Page 38)

Moved: __________ Seconded: __________ Vote: __________

(d)  Approval of Resolution to Add Tenth Grade to Mountain Vista Governor’s School(Page 39)

Moved: __________ Seconded: __________ Vote: __________

(e)  Approval of FY’16 Operating Budget(Pages 40-49)

Moved: __________ Seconded: __________ Vote: __________






(a)  Finance Report – J. Shomo

(b)  Superintendent Search Update – E. Hutchins

(c)  CCSB Committee Reports (If needed)




Board Member Reports




Information Items




Future Meeting Dates

  • March 10, 2015 – CCSB Administration Committee Meeting, 1 p.m. at the School Board Office, 450 Radio Lane
  • March 11, 2015 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • March 17, 2015 – School Board/Board of Supervisors Budget Work Session, 5 p.m. at the County Administration Office, 302 N. Main Street
  • March 19, 2015 – School Board/Board of Supervisors Joint Meeting, 6 p.m. at Culpeper County High School Studio, 14240 Achievement Drive
  • March 23, 2015 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane (Closed Session at 6 p.m., if needed)
  • April 13, 2015 – CCSB Finance Committee Meeting, 5:45 p.m. at the County Administration Office, 302 N. Main Street
  • April 13, 2015 – CCSB Regular Board Meeting, 7 p.m. at the County Administration Office, 302 N. Main Street (Closed Session at 6:45 p.m., if needed)



Moved: __________ Seconded: __________ Vote: __________


This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.