February 8, 2016 Agenda



Tentative Meeting Agenda

Monday, February 8, 2016

Closed Session at 6:45 p.m., if needed ~ Business Session at 7 p.m.

Includes Public Hearing on FY’17 Budget


County Administration Office – 302 N. Main Street, Culpeper, VA 22701


Call to Order – Mr. Nate Clancy, Chair




Roll Call


Ms. Baker, East Fairfax District ___                                  Mrs. Luckinbill, Salem District ___

Ms. Carter, West Fairfax District ___                                Mrs. North, Jefferson District ___

Mr. Clancy, Catalpa District ___                                       Mrs. Smith, Cedar Mtn. District ___

Mrs. Hutchins, Stevensburg District __                             Dr. Brads ___



Closed Session


RECOMMENDED MOTION: That the School Board convene a Closed Session for the following purpose(s):


[a]  Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)


Moved: __________ Seconded: __________ Vote: __________


RECOMMENDED MOTION: That the Closed Session be ended, and the Board certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements were discussed in the Closed Session to which this certification applies; and (ii) only such public business matters as were identified in the motion concerning the closed session were heard, discussed, or considered.


Moved: __________ Seconded: __________ Vote: __________




Moment of Silence and Pledge of Allegiance




Adoption of Agenda

Moved: __________ Seconded: __________ Vote: __________





-          Superintendent/Student Advisory Group Report (CCHS)

-          Yowell Elementary School Principal Report – Susan Campbell





-          Zealous Appreciation for Positive Performance

-          VSBA School Board Appreciation Month




Delegations - Persons may present ideas or concerns regarding Culpeper County Public Schools. There will be no action taken by the Board at this meeting. Such items will be referred to the appropriate administrators for future information and research. Personalities and behaviors of employees are not to be presented during this period but are to be reported to the employee's immediate supervisor. The chairman shall determine the amount of time to be spent for citizen participation. Delegations wishing to address the Board are requested to sign in prior to the meeting with their name, address, and topic. A sheet for this purpose is provided at the entrance to the meeting room.




Public Hearing on FY’17 Budget




Consent Agenda


(a)     Approval of Minutes – January 11, 2016 and February 1, 2016

Approval is respectfully requested – (Pages 1-14)

(b)     Payroll and Payment of Bills

Approval is respectfully requested

(c)     Personnel Recommendations

Approval is respectfully requested – (Pages 65-66)  

(d)    Second Reading of School Calendar for 2016/2017 (Hard copy available upon request)

Approval is respectfully requested – (Pages 15-33)

(e)    Approval of Policies/Regulations For Section D reassigned to Board/Superintendent Regulation

Approval is respectfully requested – (Pages 34-46)


Moved: __________ Seconded: __________ Vote: __________




Action Items


(a)   Permission to Apply for Federal Grants (Titles I, II and III)(Page 47)

Moved: __________ Seconded: __________ Vote: __________

(b)  First Reading of Policies/Regulations (VSBA Updates/Regulation Changes/Proposed New Regulations)(Pages 48-61)

Moved: __________ Seconded: __________ Vote: __________




Staff Reports


(a)    CCPS Fine Arts – Jeff Walker

(b)    Finance Report – Jeff Shomo




Board Member Reports




Information Items/Committee Reports




Future Meeting Dates

  • February 9, 2016 – CCSB Administration Committee Meeting, 7:30 a.m. at the School Board Office, 450 Radio Lane
  • February 22, 2016 – CCSB Business/Work Session, 6 p.m. at the School Board Office, 450 Radio Lane
  • March 8, 2016 – CCSB Administration Committee Meeting, 7:30 a.m. at the School Board Office, 450 Radio Lane
  • March 9, 2016 – CCSB Capital Planning Committee Meeting, 8:30 a.m. at the School Board Office, 450 Radio Lane
  • March 14, 2016 – CCSB Finance Committee Meeting, 5:45 p.m. at the County Administration Office, 302 N. Main Street
  • March 14, 2016 – CCSB Regular Board Meeting, 7 p.m. at the County Administration Office, 302 N. Main Street (Closed Session at 6:45 p.m. if needed)





Moved: __________ Seconded: __________ Vote: __________



This public meeting is being held at a facility believed to be accessible to persons with disabilities. Any person with questions on the accessibility should contact Dr. Stacey Timmons, Culpeper County School Board Office, 450 Radio Lane, Culpeper, VA 22701, (540) 825-3677. Persons needing interpreter services for the hearing impaired must notify Dr. Stacey Timmons no later than one (1) week prior to the meeting.